2016 BY-LAWS (Updated 1 January 2016)

FORT POLK COMMUNITY BASSMASTERS

2016 BY-LAWS
ARTICLE I - RULE CHANGES
The interpretation of these rules shall be left exclusively to the club membership by a majority vote of active members. If a majority of active members are not present at the time of recommended changes then the non-present members will be notified in the newsletter of the recommended change. Those members have until the next meeting to vote on the change or will be considered abstaining. The decision of the majority vote shall be final in all matters.
ARTICLE II- DESCRIPTION OF CLUB OFFICER FUNCTIONS
PRESIDENT: Presides at all meetings; represents, or designates attendees, for the club at related activities; overall in charge of club activities; ensures the tournament site is safe and the club is allowed to hold a tournament at that site; ensure all equipment to conduct the tournament is at the tournament location; appoints optional positions as required; serves as a member of the Tournament Committee. President can only vote in the event of a tie.
VICE-PRESIDENT: Is the alternate for all the President’s functions when the President is absent; conducts the boater / non-boater drawings; is the Public Relations director (and / or supervisor) disseminating club related activity information to many types of news media and affiliated or joined organizations; gathers information from various sources, which may be of interest to the club for publication in the "newsletter"; is the tournament weigh-master or will appoint a weigh-master at each tournament; serves as a member of the Tournament Committee.
SECRETARY / TREASURER: Takes and maintains minutes of meetings; provides results of tournaments and optional competitions in a monthly "newsletter" to the membership; maintains roster of the membership; provides necessary forms; publishes and disseminates the club Newsletter; documents tournament results and gathers statistics; maintains bank account for the club; provides a financial report at meetings; collects money from club activities; maintains rosters for dues required from members; insures affiliated or joined organizations receive monies due; distributes prize money, according to the club payout matrix; arranges for audit with two club members annually and when departing the office prematurely; club Tournaments entry fees are paid by club; serves as a member of the Tournament Committee. Maintains Club Computer, and responsible for Website Maintenance.
ARTICLE III- MISCELLANEOUS AFFILIATIONS:
This club is affiliated with the B.A.S.S National Federation, effective 11 November 2008.
This club is affiliated with the Louisiana B.A.S.S State Federation, effective 11 November 2008.
This club is affiliated with the Association of Louisiana Bass Clubs (ALBC),effective 1 January 2005 (earliest recorded date)
DUES: The money required for an individual to be a member of the club.
Club Dues: $15.00 annually, payable for the fishing season calendar year. Annual Club Dues will be paid for the top three (3) club members who acquire the most business donations for both the Spring and Fall Opens
Annual Big Bass (Optional):$15.00 annually for the fishing season calendar year.
B.A.S.S. National Federation Dues (optional): $30.00 annually, provides the club insurance. January the club will pay these dues for the top six members from the previous year’s point standings.
Louisiana B.A.S.S. State Federation Dues (optional): $25.00 annually, allows participation in state tournaments. In January the club will pay these dues for the top six members from the previous year’s point standings.
Tournament Entry Fee: 
Angler Entry Fee: $25.00, of which 20% ($5.00) will go to the club's account.
Big Bass (optional):$5.00, 100% payback for the largest bass of a tournament.
POINTS: Points will be used as the means of determining the clubs "Angler of the year". Point scoring is based on the tournament year. The tournament year is defined as Calendar Fishing Year from January through November.
Angler of the Year Points: Based on the placement in each tournament of the year. Scoring will be a 1-point per ounce system (example 10.00lbs = 160 points). Total points from all tournaments will determine "Angler of the Year". In case of a tie for "Angler of the Year" the biggest bass caught throughout the year will break the tie.
Sportsman of the Year: Will be determined by a Club Vote on who is the most deserving member to receive the Sportsman of the Year Honors. Vote will be based on what the Angler has achieved for the club throughout the year. I.E., Sponsors for the Opens, special event attendance, and sportsmanship for the sport of bass fishing. Voting will be done at the November Meeting. .
AWARDS (all awards will be presented at the end of year banquet):
ANGLER OF THE YEAR AWARD: Angler of the year will be paid $500 from the club funds and will receive a Plaque.
SPORTSMAN OF THE YEAR AWARD: Sportsman of the year will receive a plaque plus $100.00.
Annual Big Bass: 100% payback, paid in a lump sum for the largest bass caught by an active, paid up member, during the year from January through November. In the event of a tie, the winner will be determined by Angler of the Year points. The “Big Bass” winner will receive a plaque.
SECRETARY / TREASURER TOURNAMENT ENTRY FEES: All club tournament entry fees for the Secretary / Treasurer will be paid out of the club account. This entry fee will be included in the tournament pay out.
SECRETARY / TREASURER TOURNAMENT ENTRY FEES: All club tournament entry fees for the Secretary / Treasurer will be paid out of the club account. This entry fee will be included in the tournament pay out.
ABSENTEE VOTE: An absentee vote is when a member is unable to make the meeting but wants to vote. He / She must submit a signed document, email, or text to a club official stating this and the way he/she wants to vote. Document, email, or text must be received prior to the meeting.
ARTICLE IV - TOURNAMENT FORMAT
TOURNAMENT SCHEDULING: The fishing year is from January through November each calendar year. Every attempt will be made to schedule at least 10 tournaments a year. The Club will fish Toledo Bend in the months of Jan, Mar, May, July, Sep, and Nov. The Club will vote for a lake to be fished the remaining months: Feb, Apr, Jun, Aug, and Oct; a vote at the monthly meeting prior to this tournament (Jan, Mar, May, July, Sep, and Nov) will determine location. The date and launch site for each tournament will be decided by the majority vote of members in attendance at the meeting preceding the next month's tournament. This schedule will be updated and published in the monthly newsletter and updated annually. The club will not fish on federal holiday weekends (4 day Army Holiday Weekends). If the date and/or location of a tournament must be changed, it will be done so by the majority vote of members in attendance. PARTICIPATION / ELIGBILITY: Open to members of Fort Polk Community Bassmasters who are 16 years of age or older and a member of the Bass Anglers Sportsman Society. Members must be paid in full on club dues and entry fees prior to fishing a tournament. Any person entering the tournament that is under 18 years of age must have the signature of parent or legal guardian on the entry form. Guests: Non-Boater guests will be required to pay the entry fee. Guest will be allowed to fish one (1) tournament under the guest ruling. Boater guests will be required to pay the entry fee only. Guest will be allowed to fish one (1) tournament under the guest ruling. Boater guest must participate in boater/non-boater paring.
Guest participation limit: Club members will be allowed to fish with a maximum of three (3) separate guests throughout the fishing year. In addition to the 3 separate guest (mentioned above) a club member can bring a guest under the age of 16 three times.
PARTNER PAIRING: All partner pairings will occur at the launch site prior to each tournament. Partner Paring time (AKA “Draw Time”) will be voted on at the meeting prior to the tournament. Members who have not arrived by the Partner Pairing time will not be eligible to fish for that monthly tournament (unless prior arrangements have been made with a club official). Club members may not fish together two consecutive tournaments. Boaters who register as boaters are guaranteed boat use at that tournament. Non-boater is required to pay the boaters tournament fees to include Big Bass ($30). The boater also has the right to notify tournament officials prior to launch should the non-boater refuse to pay. The non-boater has the right to fish his/her fishing locations half of the tournament day. Failure of the boater to concur with the non-boaters request or operate the boat in a manner to unfairly handicap his partner is grounds for disqualification and must be turned into a tournament official, in writing, no later than 15 minutes after check-in time. If a member attends partner pairing and cannot fish because of a bona fide emergency, his/her money will be refunded. If the person is a boater and had a non-boater partner, the non-boater will be paired with the next drawn boater.
DISQUALIFICATION: Any Angler’s (who receives a ticketed violation of state or federal law) disqualification will be determined by the Tournament Committee.
HOURS: Official fishing time shall be from safe light until 3 p.m. These times may be changed at the tournament site based on a majority vote of members fishing.
WEIGH-IN: All contestants must be at the check in point at 3 p.m. Late arrivals will be assessed one pound per minute penalty up to 15 minutes and disqualified after 15 minutes. The pounds and ounces on the scale will be used to determine place of finish, big bass, and points accrued during the tournament. One pound will be deducted from the tournament weight for each short fish brought to the scales plus the loss of that fish. A four-ounce (4-oz.) penalty will be assessed per dead fish brought to the scales. These penalties will be deducted from total weight prior to place of finish being determined.
PAYOUT: Places will be paid based on the 2006 payout matrix. The 2006 payout matrix was approved by the general membership in the January 2006 meeting. CHAMPIONSHIP TOURNAMENT: Eligibility: Any club member that has a total of 6 tournaments on record (four of the tournaments must be physically fished and two may be paid for). In addition, the club member must have worked at least one (1) Open Tournament or provide sponsorship for an Open Tournament valued at a minimum of $50.00. Any active duty member deployed during the year will be handled on a case by case basis as the exception to this rule. (THIS ALSO INCLUDES CLUB OPENS FOR TOURNAMENTS FISHED.) Format: The club championship shall be a two-day event scheduled after the last tournament of the fishing year, but must be held prior to the new fishing year. The lake, date, and launch location for the club championship must be within a 100-mile radius of Leesville, La. The partner pairing and registration shall be conducted the same as all other club tournaments. Nominations for the championship (date and location) and the end of the year banquette (date, time, and location) will taken at the August meeting and the voted on at the September meeting. Entry Fee / Payout: Entry fees will be $00.00 with a $20.00 ($10 each day) big bass fee (optional). All money collected as entry fees for this tournament and the non-committed money left in the club account shall be divided among all participants in the championship, with the exception of $550.00 to start the next year’s club fund. Big bass will be paid each day of the tournament.
ARTICLE V - TOURNAMENT RULES
SAFETY: Life jackets must be worn anytime the combustion engine is running and in gear outside of the no wake zone. The Safety-stop switch cord must be attached to your person or life jacket. All boats must have all U.S. Coast Guard required safety equipment, including working lights. No overpowered boats, alcoholic beverages or illegal drugs in the boat at any time. Tournament Committee, (Club Officers Present) will determine if someone should be disqualified for any safety violations including but not limited to unsafe boats and impaired operators. Anyone suspecting a safety violation should bring the matter to the attention of the tournament committee. PENALTIES: There will be one official check-in point. If late for check-in, you will be penalized 1 pound per minute up to 15 minutes, then disqualified. You will be penalized 4 ounces for a dead fish and 1 pound for a short fish and the loss of that fish.
LIMITS: Only largemouth and spotted bass will be weighed. The tournament limit is 5- fish, 14 inches minimum, measured on a Golden Rule. Culling must be done immediately upon catching the 6th fish. If fishing a lake where a slot limit is enforced or the number of fish limits is less than five, the tournament official will brief that prior to the tournament and that rule is in effect for that tournament.
SPORTMANSHIP: Non-boaters are entitled to fish their waters half of the fishing day. Operations of the boat are up to the boat owner but he / she must not operate the boat in a manner to unfairly handicap his partner. This is grounds for disqualification. Non-boaters should share part of the expenses of boat operation.
PROTEST: All protest must be in writing and presented to the club president or his designated representative within 15 minutes of official weigh in time.
PROTEST DECISIONS: Club officers will decide upon any protests submitted.
ELIGIBILITY: Open only to members of Fort Polk Community Bassmasters who are 16 years of age or older and a member of the Bass Anglers Sportsman Society Members must be paid in full on club and affiliation dues and registration fees prior to fishing in a tournament. Any person entering the tournament that is under 18 years of age must have the signature of parent or legal guardian on the entry form.
TACKLE / EQUIP: Rod / Reel :Only one rod / reel may be used at a time. Maximum rod length is eight feet. All others, including fly rods are prohibited.
Baits: Only artificial baits and accepted pork rinds may be used.
Live-well and Aerators: Live-wells should be sufficient to support two limits of fish. Aerators should be working properly to ensure fish survivability.
Checks: Weigh master will ensure checks are accomplished prior to tournament.
PERMITTED FISHING LOCATIONS:  Any legal tournament water except within 50 yards of an anchored contestant, and 25 yards of an unanchored contestant is permitted for fishing tournament. Any contestant that allows another contestant to fish within 50/25 yards of his or her boat has opened the waters to all contestants.
TIES:  In the event of a tie for heavy stringer, big bass breaks the tie. In the event of a tie for big bass, heavy stringer for that tournament breaks the tie. In the event of a tie for both big bass and heavy stringer, the pot will be split.
CATCH AND RELEASE:  All Fort Polk Community Bassmasters tournaments will be catch and release. All fish that are alive will be returned to the lake. Exception, a club member may keep one lunker fish per year as a trophy.
This Constitution and By-Laws was voted on and approved by the general membership on December 6th, 2014.
Signed By
Jeff Hodnett President
6 December 2014
Jimmy Shepherd Secretary / Treasurer  6 December 2014

Contact Us Today!

Print Print | Sitemap
Webmaster: Jimmy Shepherd